Please find our policy for approaching specific health and safety topics listed below.
The purpose of risk assessment is to identify the risks to the health and safety of company employees, as well as others affected by this Company’s activities, in order that measures can be taken to either: remove such risk to health and safety from the workplace; or reduce those risks to as low a level as practicable.
In order to comply with legislation this Company will require that written risk assessments be compiled by designated Company personnel on activities that could be deemed to, or do, present a health and safety risk to either our own employees or others affected by our activities. These assessments will be held at places where the risk is likely to be encountered and measures will be taken by this Company to ensure that the assessment findings and precautionary measures to be taken are communicated to persons at risk to which the assessment refers. All risk assessments compiled will be subject to review if the designated person suspects that the assessment is no longer valid, or if there has been a significant change in the matters to which the assessment relates.
Company procedures for carrying out risk assessments can be found in the procedure section of this safety policy.
ACCIDENT/INCIDENT REPORTING AND INVESTIGATION
An accident can be defined as an unplanned, unwanted, unscheduled event or occurrence which may result in injury to a person or damage to property or both, and includes acts of non consensual physical violence done to a person at work.
It is the policy of this Company that all accidents, whether they result in injury or not, MUST be reported to the supervisor or other premises management as soon as possible for recording in the accident book and investigation purposes and, where necessary, for notifying the appropriate authority as required by the Regulations.
The Regulations stipulate the circumstances under which the responsible person must notify the enforcing authority immediately. These are:
Death at work;
Major injury at work;
A person not at work is injured and taken to hospital for treatment;
Where an employee of the Company is unable to return to normal duties as a result of an injury sustained during the course of work for a period of more than three consecutive days, the responsible person will, as soon as practicable, but within 10 days, send a report to the enforcing authorities. Where an employee suffers from an occupational disease it must be reported forthwith to the enforcing authority. The disease must only be reported if the responsible person has received a written statement of diagnosis of the employee by a medical practitioner. Records of accidents and injuries will be kept for 3 years from the date they were made. Extracts of the records will be sent to the enforcing authority if and when requested.
It is the policy of this Company that all employees will be protected from exposure to asbestos, where that exposure would be in breach of the various Asbestos Regulations. Any material suspected of containing asbestos shall be quarantined (with measures being taken to ensure that there is no further contamination) until such time as the material has been analyzed to establish its nature.
Should this material be confirmed as being asbestos then measures will be taken to ensure that the asbestos is dealt with in accordance with the relevant legislation.
COMMUNICATIONS ON SITE:
Every effort will be made by both management and employees of this Company to keep other contractors, clients and other interested parties informed of health and safety issues pertinent to this company’s operations on site. The precise nature of the form of communication to be used will be dependent on the requirements of the site and/or the client (e.g. memos, formal safety meetings, verbal, compilation of documentation, etc.). The mode of communication will be agreed upon before work starts and both site management and operatives are aware of this requirement. Communications between management and employees of this Company will be such that legislated requirements are adhered to and that employees are aware of matters having an impact on their health and safety during the course of works. Modes of such communication can be found in ‘Consultation with Employees’ Section of this Policy. Trade contractors/sub contractors carrying out work for our Company are expected to have a communications procedure in place, which is suitable and sufficient for the individual work circumstances. Proof of such communication procedures is part of our vetting procedure prior to works being awarded.
COMPANY STAFF VISITING HAZARDOUS AREAS/SITES
“Hazardous Areas” in the context of this section relates to areas within the company premises, or on external work sites (e.g. construction sites) where Company employees are required to work/visit on company business. It is the policy of this Company that when Company employees are required to work in/visit external work sites or parts of the Company’s premises that are deemed to be hazardous, then certain procedures will be put into place before entry or any works are undertaken. These procedures will either be in the form of a specific risk assessment or safe system of work as the case may be and might incorporate a permit to work system.
A confined space is defined in the Confined Spaces Regulations, 1997, as being a place of an enclosed nature where there arises a reasonably foreseeable specified risk. As entry, working and exiting from confined spaces are within our Company remit it will be ensured that such work is done in a safe manner as prescribed by legislation. This will include the provision of suitable and effective emergency arrangements, risk assessment prior to any working in a confined space and a Company safe system of work for entry, exit and working in confined spaces. Our Company employees will not be required to work in confined spaces if it is reasonably practicable to carry out the work in another way. Detailed Company procedures for entry, exiting and working in confined spaces can be found in the safe systems of work section of this safety policy.
CONSULTATION WITH EMPLOYEES
The Health and Safety (Consultation with Employees) Regulations, 1996, require the employer to consult with employees in good time on matters of health and safety in the workplace. It is the policy of this Company that all personnel will be regularly informed in good time regarding the introduction of any substantial measures which can affect health and safety at the workplace, including:
The appointing or nominating of persons to co-ordinate emergency procedures and health and safety assistance;
Planning and organising of required Health and Safety training for employees and health and safety information;
Any health and safety information the Company is required to provide to our employees by or under any relevant statutory provisions;
The health and safety consequences for Company employees of the introduction (including the planning thereof) of new technologies into the workplace.
Persons to be consulted
As required by law the consultation required with the employees of this Company will be with the employees directly, or if elected to the position by this Company’s employees, a representative of employee safety. Where a representative of employee safety has been elected then the Company management will inform Company employees of the names of those representatives and the group of employees represented by those representatives.
Details of Company procedures relating to methods of consultation with employees can be found in the “Consultation with Employees’ Section of this policy.
In order to ensure the safety of employees, and any other person, it is the policy of this Company that documented procedures are put in place regarding situations presenting serious and imminent danger. The individual emergency procedures contained in the Procedures Section, set out clear guidance on when employees and others at work should stop work and how they should move to a place of safety. In some cases this will require full evacuation of the workplace. In other cases it might mean some, or all, of the workforce moving to a safer part of the workplace.
A sufficient number of competent persons within the workplace will be nominated to implement those procedures, which relate to evacuation of any part of the workplace.
EMPLOYMENT OF TEMPORARY WORKERS AND PERSONNEL OBTAINED FROM EMPLOYMENT BUSINESSES
This Company recognises that it has duties to ensure the health and safety of employees who are temporary workers, or employees obtained from an employment business. These duties include the following:
1. To provide any operative whom he has employed under a fixed term contract of employment (i.e. Temporary Worker), or who has been provided by an employment business with comprehensible information on: a) any special occupational qualifications or skills required to be held by that employee if he is to carry out his work safely (e.g. working at height); b) any health surveillance required to be provided to that employee by legislation.
2. To ensure that the person carrying on the employment business has been provided with comprehensive information on: a) any special occupational qualifications or skills required to be held by the operative if he is to carry out his work for this Company safely; b) the specific health and safety features of the jobs in this Company to be filled by operatives obtained from employment businesses.
3. To check that the information provided by this Company, to an employer carrying on an employment business, is received by the operative (although it is appreciated that the person carrying on the employment business has a legal obligation to pass this information on once received from this Company).
4. Informing the persons responsible for the provision of health and safety assistance to this Company of the employment of temporary workers or of operatives obtained from an employment business.
It is the policy of this Company to adhere to the requirements above, and the responsibility for its implementation will be accorded to this Company’s director, or a designated subordinate.
This Company does not require a Fire Certificate either for its premises or site.
However, in accordance with relevant legislation this Company recognises the need for effective and suitable fire prevention measures to combat risks to the health and safety of our employees and others affected by our activities.
To this end we are committed to the principle of fire risk assessment (the effective ongoing evaluation of our premises and other workplaces where our employees may be required to work to determine fire risks and control measures required to eliminate or reduce the risk of fire to as low a level as possible).
Where necessary the assistance of suitable persons and/or companies will be enlisted. This Company is also committed to the provision of adequate and suitable fire fighting equipment, training in the use of such equipment to identified members of staff, and any other such measures as required by the stipulations contained in relevant legislation.
It is the policy of this Company to provide, or arrange to be provided, equipment and facilities which are adequate and appropriate for rendering of First Aid to employees. Additionally, a sufficient number of trained and suitable persons will be appointed to render First Aid to employees, taking into account the specific risks that an employee may encounter in the course of his daily tasks. The risk assessment process will be used to determine specific risks as necessary.
The procedures outlined in the Procedures Section of this policy will be used as a guide to enable this Company to determine suitable numbers of First Aid trained personnel.
Employees will be informed of the arrangements concerning First Aid, including the location of the equipment, facilities and personnel. The location of First Aid boxes/equipment and the names of First Aiders will be indicated by signage. Wherever reasonably practicable COSHH data sheets and assessments will be available for use by First Aiders.
Employees are instructed to record all accidents, including injuries requiring First Aid only, in the accident book provided for this purpose. First Aiders/appointed persons are made responsible for the safekeeping and maintenance of First Aid boxes/equipment and their contents, and to report deficiencies to Company management for action.
HEALTH, SAFETY AND WELFARE ON CONSTRUCTION SITES
This Company is committed to providing a safe working environment for its employees required to work on construction sites. The standard that is used to achieve this goal, as well as monitoring of compliance, is the Construction (Health, Safety and Welfare) Regulations, 1996, these being regarded as the minimum requirements for this Company’s operations. Where a particular site activity (e.g. erection of scaffolding) is not part of our Company operation then this Company will make all reasonable enquiries to ascertain compliance by other parties responsible for provision of such aspects of the works. The Procedures Section of this Safety Policy contains various aspects of health and safety on site (i.e. CDM Roles and Responsibilities, Site Documents, Site Monitoring and Auditing Procedures, Temporary Structures, Emergency Procedures, Transport, etc.).
HAZARDOUS SUBSTANCES (COSHH)
Hazardous Substances encompass all those substances – liquid, solid, gaseous or biological, that may pose a hazard to health.
It is the policy of this Company that all substances used by our employees or affecting our employees, will be assessed with regard to the health risks imposed on the employee and others. Where possible, hazardous substances will be substituted by another, less harmful substance. The company will also take due regard to the storage and transport of hazardous substances.
Assessments made under the Regulations for controlling hazardous substances will be recorded, and retained for future reference by employees and First Aiders. The procedure for making such assessments can be found in the Procedures Section of this policy.
The Control of Pollution Act and the Environmental Protection Act impose a duty on everyone to prevent pollution to the environment. In order to fulfill its obligations it is the policy of this Company that all work activities will be assessed with regard to the level of risk to the environment.
Environmental Risk Assessments will be carried out in a similar manner to normal Risk Assessments, but from the perspective of the environment not the worker.
HEALTH, SAFETY AND WELFARE ON COMPANY PREMISES
It is the policy of this Company that close attention is paid to the provision of suitable and sufficient facilities and measures to ensure compliance with requirements on health, safety and welfare of its employees at work.
Where such a duty extends to outside contractors, visitors or others attending our premises, then procedures will be implemented to ensure their health, safety and welfare whilst on our premises. The Company’s risk assessment procedure will be used to identify risks to health and safety on the Company’s premises
It is the policy of this company that all Lifting Operations carried out by or on behalf of this company by others will at all times be safe. This policy also extends to any Lifting Equipment used by the company, or others on its behalf and includes equipment that may be wholly owned or hired in by the company or others working on its behalf.
Lifting equipment means any chain, sling, shackle, crane or hoist or any other piece of equipment designed to raise or lower a load. Also included is equipment that is designed to raise or lower persons such as lifts, mobile elevated work platforms and ropes used for climbing work. All those persons who use lifting equipment whilst carrying out work for this company and those who supervise them will at all times have adequate health and safety information available to them.
A competent person will plan all lifting operations and only those persons who are specifically trained and authorised will be allowed to operate the equipment.
It is the policy of this company that all equipment used for the purposes of lifting will be supported by the correct and up to date documentation.
MANUAL HANDLING OPERATIONS
Manual Handling means any transporting or supporting of a load including lifting, putting down, pushing, pulling, carrying or moving by hand or by bodily force.
In accordance with the Regulations for Manual Handling, this Company will endeavor to avoid the need for employees to undertake manual handling operations that involve a risk of injury. If this is not reasonably practicable then the Company will make a suitable and sufficient assessment of the task and reduce the risk to the lowest level that is reasonably practicable. This will include, where possible, the provision of information and general indications on the weight of each load and the heaviest side of any load whose center of gravity is not positioned centrally. Assessment will be recorded and reviewed if no longer valid, or there is significant change in the matter to which it relates.
The requirement that the employee has a duty to make full and proper use of any system of work provided by this Company (as the employer) to alleviate or reduce the risk of manual handling operations will be communicated to the Company’s employees.
OCCUPATIONAL HEALTH PROGRAMMES AND HEALTH SURVEILLANCE
At the present time this Company rarely uses or comes into contact with any substances (e.g. lead, asbestos, COSHH substances) in concentrations, or in circumstances which would warrant an occupational health programme or health surveillance to be carried out on any of its employees.
If a need for health surveillance were identified as a result of our assessment procedures and/or available information about any of the sites where our employees would carry out those tasks, then such health surveillance and monitoring would be initiated by the management of this Company.
Our assessment procedures are reviewed on a regular basis to take into account the introduction of new technologies, new information about products used by this Company (and their effects on health) and legislative requirements. Additionally, we employ the services of an external independent health and safety consultancy to advise on such issues.
NOISE AT WORK
Excessive noise in the workplace presents a risk to all personnel, and may lead to irreparable hearing damage.
Regulations regarding noise at work require that employers make provisions to protect their employees from levels of noise that could pose a risk to their hearing.
It is the policy of this Company to comply with the Noise at Work Regulations, 1989, in so far as they affect our own employees and those persons not in the employ of the Company. A noise survey will be carried out by a competent person to ascertain the actual levels, where any doubt exists as to whether any machinery or plant owned or used by Company employees has a noise output in excess of 85dB(A), or a peak output in excess of 200 Pascal’s.
Where the level is less than 85dB(A) no further action will usually be necessary, although it is the policy of the Company to keep all noise to a minimum level consistent with good commercial practice.
Where the level exceeds 85dB(A), but is less than 90dB(A), then all persons affected shall be advised of the survey results, instructed about industrial hearing loss and advised to wear hearing protection. The Company shall supply, maintain and replace such protection free of charge.
Should the survey reveal levels of over 90dB(A), and/or peak levels of over 200 Pascal’s, then the Company shall do all that is possible to reduce these levels so far as is reasonably practicable. Identified areas will be marked as Ear Protection Zones in accordance with BS 5378, and the wearing of hearing protection shall be made mandatory.
Employees have a duty under these Regulations to wear protection provided. Records will be kept of all surveys and subsequent action taken.
OUTSIDE CONTRACTORS WORKING ON THIS COMPANY’S PREMISES
It is the policy of this Company that in situations where outside contractors (e.g. utility company personnel, cleaners, maintenance personnel) enter our premises to perform tasks in areas where there may be a risk to their health and/or safety, measures will be taken to reduce that risk to the lowest level practicable under the circumstances. These measures may include any or all of the following:
Induction training (to include the hazards and/or risks posed by this Company’s operations);
Supervision by a competent representative of this Company who is aware of the hazards presented in the area of works to be performed;
Ensuring that personal protective equipment has been provided and is being worn, as required;
Verifying that the outside contractor is competent and trained to carry out the proposed tasks;
Ensuring that outside contractors’ employers have received appropriate safety information relative to their proposed tasks, issued by this Company, and that outside contractor employees have been informed of such information prior to their works commencing.
The measures to be taken will be dependent upon the hazard presented and the control measures as recommended by the risk assessment procedures. Likewise, this Company requires that any proposed works by outside contractors’ employers which include elements of risk or hazard to this Company’s employees are communicated by that employer to this Company’s authorised representative in the form of a risk assessment or similar, prior to works commencing on the premises.
PERSONAL PROTECTIVE EQUIPMENT (PPE)
Personal Protective Equipment means all equipment, including accessories, additions and clothing used as weather protection, which is intended to be worn or held by a person at work to protect that person against one or more risks to health or safety.
It is the policy of this Company that suitable and sufficient personal protective equipment (PPE) is provided at no cost to our employees where risk assessment has shown a significant risk to their health or safety while at work.
It is also a legal requirement that the employee uses the protective equipment provided by the Company, where practicable returning it to the accommodation supplied, and reporting defects or loss of PPE to the Company immediately.
PPE will only be utilised when engineering controls and safe systems of work are not sufficient or practicable in reducing the risk to an acceptable level.
This Company also recognises it is legally required to provide training to its employees in the proper fitting and use of PPE, and the provision of accommodation for the PPE it provides to its employees when it is not in use.
PROTECTION OF THE PUBLIC
The protection of the public is to be as important a function as the protection of any other person involved in the execution of the task. The possibility of injury or ill health occurring to a member of the public as a consequence of the Company’s activities is to be identified in the risk assessment procedure and the control measures required to prevent such injury or ill health implemented as part of the risk assessment procedure.
TRADE CONTRACTORS SAFETY INFORMATION
Safety information, which forms an integral part of the Company’s Health and Safety Policy, is applicable to all Trade Contractors and persons under their control and forms part of the Terms of Contract. Trade Contractors are required to ensure that:
1. They, and all persons under their control, familiarise themselves with the site and any hazards to be found on the site;
2. Their activities are conducted in accordance with the safe practices as detailed in this Policy, taking precautions to protect all employees and others who may be affected by their actions or failures to act;
3. They comply with all the relevant legislation applicable to the workplace;
4. They provide the correct protective equipment and clothing to their employees at the contractor’s expense;
5. Employees remain within the designated areas of their work;
6. They only employ persons who are sufficiently trained and experienced in the performance of their duties.
If persons under training are employed, the contractor is to ensure that they are adequately supervised.
Nothing in the above information relieves the contractor of their duties and obligations under Statute or Common Law. Failure to comply with our Company’s Health and Safety Policy or any legal requirements will lead, at our Company’s discretion, to suspension of the contractor’s work, at no cost to the employer, or to termination of the contract.
In order that personnel can work safely and efficiently it is important that each person receives training appropriate to the job they are required to do. Whilst the Company before employment requires appropriate qualifications, it is not accepted that training will cease for that employee. It is the policy of this Company that all employees continue training during the course of their employment by various methods ranging from attending residential courses to “tool-box-talks”.
All employees will receive appropriate induction training that will include the standard introduction programme, making them aware of their statutory duties, the emergency procedures and an explanation of the Company Safety Policy. An awareness of safety issues at all levels is an important feature in the promotion of this Safety Policy. Accordingly, in all forms of training, the safety requirements related directly or indirectly to the task or work area will be an integral part of occupational training and appropriate training will be given to anyone who undertakes a new task.
It is the policy of this company that where waste is generated during the course of company activities then that waste shall be disposed of in a controlled, safe and proper manner. Where such waste removal requires the application of special control measures to reduce hazards such as contamination, dust or risk of environmental pollution then laid down company procedures will be followed to render such waste removal inoffensive and free of risk so far as reasonably practicable. Such procedures are specified in the Procedures Section of this safety policy where applicable, or are covered separately in the ‘Safe Systems of Work’ Section of this policy.
It is the policy of this Company that all work equipment used in the course of Company activities, whether provided by the Company, on lease or loan to or from another Company, or belonging to individuals, should be safe for use, suitable for the task and properly maintained in accordance with the manufacturers/suppliers instructions and at intervals set by this Company.
Work Equipment means any machinery, appliance, apparatus or tool and any assembly of components which, to achieve a common end, are arranged and controlled so that they function as a whole.
All personnel who use work equipment, and those who supervise them, will have available to them adequate health and safety information and, where appropriate written instructions in the safe use of that equipment.
All personnel who use work equipment, and those who supervise them, will receive adequate training for purposes of health and safety, including training in the methods which may be adopted when using the work equipment, any risk which may be generated by that use and the precautions to be taken.
Where there is a specific risk associated with the use, repair, modification, and maintenance or servicing of any equipment, only those personnel specifically trained and authorised will be permitted to carry out such operations.
Machinery which is considered to be in any way dangerous, will be fitted with the appropriate guarding and other safety devices required to reduce that danger to the lowest practicable level, and only those personnel specifically trained and authorised will be permitted to use that equipment.
Where applicable, manufacturers and/or suppliers of work equipment to this Company will be approached by management to supply pertinent safety instruction and information relating to the work equipment’s function and safe usage.
WORKING WITH ELECTRICITY
It is the policy of this Company that no person in its employ be allowed to work on or near any live conductor, except where the live conductor is insulated so as to prevent danger, or there is an absolute need for the equipment to be live in order for work to be carried out. The following factors will be considered when determining whether work with live conductors is justified:
1. When it would not be practicable to carry out work with the conductors dead (e.g. testing purposes);
2. If making the system dead will create hazards for other users of the system, or for continuously operating plant, etc.;
3. The need to comply with other statutory requirements;
4. The level of risk involved in working on the live equipment and the effectiveness of the precautions available set against the economic need to perform that work.
This Company recognises that statutory legislation only permits persons at work to be near live conductors if it is not feasible to do the work at a safe distance from the live conductors. Additionally, persons whose presence near the live conductors is not necessary should not be so near the conductors that they are at risk of injury.
Portable electrical equipment will be tagged, tested and maintained on a regular basis. The recommended maintenance frequencies under Electrical Procedures at Work in the Procedures Section will be used as a reference point for all items of electrical equipment utilised by this Company.
WORKING ON OR ALONGSIDE ROADS
The operations of this Company include the need for employees to work on or alongside public roads. Such operations are recognised as being hazardous to Company employees, pedestrians and road users alike. This Company’s management undertake to minimise the hazards presented by assessing the hazards and likely risk and implementing control measures to reduce the risk as far as reasonably practicable. Control measures will be based on the findings of risk assessments (together with any other assessments required by legislation) and the requirements of specific legislation dealing with work on or alongside roads. Additionally, it is the policy of this Company to devise and implement safe systems of work that address the risks posed by working on or alongside public roads.
DRUG AND ALCOHOL POLICY
To assist in the safe performance of our duties, this company operates a strict policy of NO ALCOHOL and NO DRUGS in the workplace. No alcohol or drugs will be tolerated on site. Anyone who presents themselves for work under, or apparently under the influence of drugs or alcohol will be refused entry to the workplace.
For their own safety, that of their workmates and members of the public any member of staff believing that another is under the influence of drugs or alcohol should report this to their direct manager immediately.
Drugs supplied by a medical practitioner or chemist may still affect safety performance and the employee’s direct manager must be informed of that circumstance
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